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IKA 2010 AGM Agenda

Written by Editor on . Posted in News

The final agenda for the 2010 IKA AGM has been published. Members are invited to register to attend the conference or vote by email.

The meeting will be held on November 7, 2010 in Athens.

Registered delegates will meet at 14:00 hours in the lobby of the

Divani Caravel Hotel
2, Vas. Alexandrou str
161 21 ATHENS

The meeting starts at 15:00 hours and will end at 18:00 hours with the exact venue and room to be announced to the registered delegates.


AGENDA

I. Welcome and Apologies

II. Previous Minutes

III. Chairman's Report

IV. Executive Secretary’s Report

V. Financial Statement

VI. Elections
One Seat on the Executive Committee becomes vacant this year. There are 3 nominations:

a.       Julian Hosp (Judge on PKRA, KTA, KTE)

b.      Mirco Babini (Italian Kiteboarding Association)

c.       Rachid Rousafi (Moroccain Kiteboarding/Sailing Association)

VII. Any other matters including those concerning Class Rules

(1) Age Categories (a submission from the Executive Committee)
To use the same age categories for young, youth and senior as defined by ISAF (if ISAF submission 058-10 passes)
Reason: if above submission is approved we should use the same age categories as all other sailing classes

(2) Age Categories (a submission from AFCK)
To define the age categories as follows:
- youth: 14 to 17 years old in the year of the competition
- senior: 18-39 years old in the year of the competition
- master: 40 years or older in the year of the competition
Note: this submission conflicts with submission 3, only the one OR the other can be approved

(3) Age categories (a submission from BABC)
To define the age categories as follows:
- junior: under 17 years old in the year of the competition
- youth: 17-19 years old in the year of the competition
- senior: 20-34 years old in the year of the competition
- masters men: 35-44 years old in the year of the competition
- grand masters men: 45 years or older in the year of the competition
- masters women: 30-39 years old in the year of the competition
- grand masters women: 40 years or older in the year of the competition
Reason: these are the age categories that all windsurfing classes are using
Note: this submission conflicts with submission 2, only the one OR the other can be approved

(4) Age categories (a submission from the riders committee)
To introduce a separate division and championships for kids under 14 years old in Freestyle. Furthermore it would be good if kids under 14 would be allowed to compete in the tours (PKRA and KTE/KTA)
Reason: the traditional age categories do not really fit for freestyle, as most of the top athletes are youth or junior anyway. Thus we need an additional division and championships for the even younger kids.

(5) Course Racing Equipment (a submission from the Executive Committee based on negotiations with National Associations,Riders and Industry)
To introduce an equipment division for racing through the championship rules with the following limitations:
- Max length: 190 cm
- Max width: 70 cm
- Max Fin length: 50cm
- Max number of boards to be used in one event: 2
- Max number of kites to be used in one event: 4
- Max size of kite: 19 sqm
- Min number of equipment to be registered for production status: 50
Reason: the vast majority of riders (incl. PKRA race riders committee) requests to introduce racing on pure production boards to equal the playing field. The industry is not able to sell numbers of boards and thus is not encouraged to develop production equipment as riders see only custom boards as competitive. Changing to production boards will heavily increase the participation numbers as riders are able to get their hands on competitive equipment. This recommendation follows a three month negotiation process with a notable number of riders of all categories, national associations and producers (big brands as well as custom manufacturers).
Note: this submission reflects the result of the negotiations with industry, rider and NCA representatives and may be amended by other submissions below

(6) Course Racing Equipment (a submission from the Executive Committee based on negotiations with National Associations,Riders and Industry)
To introduce production limitations as class rules in a suitable form from 2012
Reason: time is too short to introduce production only equipment from 2011 already. That’s why we propose to run the production limitations as sub-division in 2011 and change the class rules for 2012.
Starting with the 2011 equipment cycle, equipment must be registered to be eligible to race in 2011 ff

(7) Equipment (a submission from the Executive Committee)
To change the class rules so that any boards eligible for competition in Racing and Freestyle, as well as any kites for any discipline, must be production and registered from 2012 on and comply with the update version of the AFNOR Norm
Reason: Competition Equipment shall be available to all interested competitors and not only to sponsored riders to allow competition on equal opportunities. AFNOR describes a minimum set of safety standards.
In the light of the decision for the 2016 Olympic Games (to be made already in 2010 or May 2011) equipment limitation and registration is urgently needed.
Note: This decision requires a 2/3 majority as well as ISAF approval

(8) Course Racing Equipment (a submission from AMK)
To chose one board as one design equipment for course racing
Reason: A simple to ride board like course race boards two years ago would make entry easier for riders coming from a normal kiting background

(9) Course Racing Equipment (a submission from PKA)
To limit the maximum length of fins for the course racing production division to 40 cm
Reason: the proposed length of 50cm noticeably increases the set price and restricts riding on shallow waters

(10) Course Racing Equipment (a submission from PKA)
To limit the maximum number of boards to be used during one event to 1
Reason: This year competitions proved that a single board worked very well in all met conditions. One board for one rider would reduce the cost of equipment and save hassle during transportation and minimize the flight fees.

(11) Course Racing Equipment (a submission from PKA)
To limit the maximum number of kites to be used during one event to 3

(12) Course Racing Equipment (a submission from PKA)
To require kites to follow the same series production requirements as boards (concerning number of pieces, registration scheme etc)

(13) Course Racing Equipment (a submission from PKA)
To limit the maximum amount of fins to 4 and require them to be production. Maximum 1 set of fins to be used during one event. Minimum production number of fin sets: 50

(14) Course Racing Equipment (a submission from PKA)
The production gear should mean minimum 50 boards, as well as 50 kites in each size and 50 sets of fins.
Reason: We would like to avoid the situation from the windsurfing scene where the riders have to wait months for a single custom made fin worth 1000 EUR.
Note: this submission may be amended by other submissions

(15) Course Racing Equipment (a submission from PKA)
All limits decided now should be valid for at least three years.
Reason: It would make life easier for designers, manufactures and riders too.

(16) Course Racing Equipment (a submission from PKA)
That new equipment may be only registered once per year, preferable at the end of the competition period.

(17) Course Racing Equipment (a submission from GKA)
To require all directional course racing boards to have a minimum weight of 4 kg (excluding straps and fins, but with deck pad).
Reason: This would avoid exotic materials to be used and thus keep the costs down. It also allows twintips to continue racing in the same class, avoiding to cut off the grassroots of the sport. There are already production race boards on the market with weight slightly over 4 kg so this should be the lower limit.

(18) Course Racing Equipment (a submission based on a request of Custom Manufacturers)
To have the minimum amount of boards produced to be 30

(19) Course Racing Equipment (a submission based on a request of the Major Brands)
To have the minimum amount of boards produced to be 100

(20) Deadlines for major events (a submission from RFEV)
To set a deadline for the announcement for world and continental championship events as well as PKRA world tour events, e.g. one year before the event

(21) Event Permission Requirements (a submission from RFEV)
Require mandatory that the organizer of an IKA championship or world or continental championship Tour meets the requirements demanded by the Federation of the country where the competition takes place.
Note: this submission might conflict with the Racing Rules of Sailing and might need prior clarification

(22) Rider Approval (a submission from RFEV)
That riders need the approval of the Federation of his country to participate in a world or continental championship.
Note: this submission might conflict with the Racing Rules of Sailing and might need prior clarification

(23) World Racing Ranking Scoring (a submission based on a request from the PKRA)
To have the points for the world ranking only determined by the price money available. This means not having additional points for IKA one-off championships (worlds and continentals)

(24) Constitution (a submission from the Executive Committee)
To amend Article 2 a) to: “To co-ordinate and manage the affairs of the IKA class as well as future spin-off-classes (e.g. kite racing, foils...)
Reason: any classes emanating from the IKA should be able to be managed by the IKA to economize management costs and to achieve coordinated development

(25) Constitution (a submission from GKA)
To amend the constitution to register as German ”Verein”. This requires only minimal amendments of the constitution while limiting liability to the assets of the association solely.
The required changes are:
- add Article 10: “Legal Status: The legal status of the association is a ‘Verein’ under German Association Law”
- amend Article 3: “Headquarters: the Office and postal address of the Association shall be ‘Rohrbecker Weg 43, 14612 Falkensee, Germany’. This Article may be amended to correlate to the current Executive Secretaries postal address without constitutional changes. The official language shall be English”
The Executive Committee shall complete any necessary steps for the change as reasonable possible.
Reason: A German “Verein” forms the easiest possibility to limit liability of the associations members to their share of the assets of the Association. No further liability of the associations members is given.
Note: This decision requires a 2/3 majority as well as ISAF approval
Note: this submission conflicts with submission 27 (and following), only the one OR the other can be approved

(26) Association Third Party Liability Insurance (a submission from GKA)
The Association shall seek insurance against third party claims to protect the assets of the association. Such insurance (“Vermögensschadenhaftpflicht” or D&O insurance) is available from app. 200-400 Euro per year.
Reason: Cases like the KPWT might come up again in the future. Investing 200 Euro per year for insurance coverage seems to be reasonable.
Note: only if submission 26 is approved.

(27) Constitution (a submission from the BKSA) referred to as “Resolution 1” - Liability
THAT the International Kiteboarding Class Association (the “Association”) be reconstituted in a legal form affording limited liability to its members and in furtherance of the foregoing:
(A)   the Executive Committee be directed to investigate and select a form of organization affording limited liability to its members to be the transferee of the assets and undertaking of the Association;
(B)   in default of agreement by the Executive Committee on such a form of organization within three (3) months of the conclusion of the 2010 Annual General Meeting of the Association (the “2010 AGM”) (evidenced by a resolution in writing signed by a majority of the Executive Committee), that the form of organization shall be a company limited by guarantee formed under English law; and
(C)   the Executive Committee be directed to complete the transfer of the assets and undertaking of the Association to the form of organization, agreed or deemed agreed pursuant to sub-paragraph (B) above, (the “New Association”) as soon as practicable and in any event within six (6) months of the conclusion of 2010 AGM.
Note: This decision requires a 2/3 majority as well as ISAF approval
Note: this submission conflicts with submission 25, only the one OR the other can be approved

(28) Constitution (a submission from the BKSA) referred to as “Resolution 2” – Not for profit status
THAT by way of reinforcement of the non-profit status of the Association, the constitution of the Association be amended by the inclusion of the article below as new Article 9 (and so that the existing Article 9 be renumbered as Article 10):
“9. Non-Profit Status
The income and property of the Association shall be applied solely towards the promotion of its objects as set forth in this constitution and no portion thereof shall be paid or transferred, directly or indirectly, by way of dividend, bonus or otherwise howsoever by way of profit, to members of the Association provided that nothing herein shall prevent any payment in good faith by the Association -
a)     of reasonable and proper remuneration to any member, officer or servant of the Association for any services rendered to the Association,
b)     of interest on money lent by any member of the Association at a reasonable and proper rate per annum,
c)      of reasonable and proper rent for premises demised or let by any member of the Association,
d)     of fees, remuneration or other benefit in money or money's worth to any Association of which a member may also be a member holding not more than 1% of the issued share capital of the Association, or
e)     to any director of out-of-pocket expenses,
f)      of any premium in respect of any such insurance as is permitted by the constitution of the Association.
If upon the winding-up or dissolution of the Association there remains, after the satisfaction of all its debts and liabilities, any property whatsoever, the same shall not be paid to or distributed among the members of the Association, but shall be given or transferred to some other institution or institutions having objects similar to the objects of the Association, and which shall prohibit the distribution of its or their income and property to an extent at least as great as is imposed on the Association under or by virtue of the provisions above, such institution or institutions to be determined by the members of the Association at or before the time of dissolution, and if and so far as effect cannot be given to such provision, then to some charitable object.”
and THAT (if Resolution 1 is passed) the same provisions or provisions having substantially equivalent effect be contained in the constitution of the New Association.
Note: This decision requires a 2/3 majority as well as ISAF approval

(29) Constitution (a submission from the BKSA) referred to as “Resolution 3” – special general meetings
THAT Article 6 (b) viii of the existing constitution of the Association be deleted and replaced with the following:
“viii. A Special General Meeting may be called by a notice in writing (a “Requisition”) signed by (A) any two members of the Executive Committee, or (B) by any five Full Members of the Association or half or more of the Full Members (if fewer than five) and if so called the Executive Committee shall convene such Special General Meeting by notice (“SGM Notice”) sent to all members entitled to attend or vote thereat, such meeting to be held not less than twenty-eight nor more than thirty-five days after the date of the Requisition Notice, and the SGM Notice shall be accompanied by a description of the business to be conducted at such meeting and (if provided by the persons calling the meeting prior to dispatch of the SGM Notice) a statement (not exceeding 500 words) and the text of any resolutions proposed to be voted on at the Special General Meeting.”,
And THAT Article 6 (b) iv be amended by replacing the words “35% of the full members shall form a quorum” with the words “(In the case of an AGM) 35% of the Full Members  and (in the case of a Special General Meeting) any six Full Members or half or more of the Full Members (if fewer than six), shall form a quorum”;
and THAT Article 9 (new Article 10 if Resolution 2 above is passed) be amended to delete the words “as provided in Article 6.B” and to add the words at the end of the Article “or Special General Meeting.”
Note: This decision requires a 2/3 majority as well as ISAF approval

(30) Constitution (a submission from the BKSA) referred to as “Resolution 4” – structure of the board
THAT the Executive Committee be split into a two-tier board comprising an executive tier and a supervisory or non-executive tier with the following features:
(A)   the executive tier shall be responsible for day-to-day operations of the Association; shall form a minority of the Board; and shall be eligible for payment (together with reimbursement of expenses);
(B)   the supervisory or non-executive tier shall form a majority of the Board, shall be tasked inter alia with supervising the executive; and shall be entitled to a fee and reimbursement of expenses (but not otherwise to payment);
(C)   the board shall be accountable to the General Assembly and any or all of the board shall be capable of being dismissed, at any time, at a duly convened General Meeting of the Association or by resolution in writing, which may be in counterparts, signed by not less than two-thirds of the Full Members of the Association (on the date of  circulation of resolution) within twenty-one days of circulation of the resolution,
and THAT (if Resolution 1 above is passed) provisions implementing the substance of this Resolution 4 be contained in the constitution of the New Association; and
and THAT (if Resolution 1 above is not passed) the Executive Committee shall submit proposed amendments to the existing constitution implementing the substance of this Resolution 4 to be voted upon by members at the next General Meeting of the Association.
Note: This decision requires a 2/3 majority as well as ISAF approval

(31) Constitution (a submission from the BKSA) referred to as “Resolution 5” – oversight of moneys
THAT the remuneration and expenses payable to the Executive Committee shall be subject to review and approval by the non-executives; the fees payable to the non-executives shall be fixed by the General Assembly; and THAT there shall be further controls over related party contracts, such principles to be implemented (depending upon whether Resolution 4 is passed or not) as follows:
(if Resolution 4 is passed)
THAT:
(A)   the remuneration and expenses of the executive tier shall be approved by the supervisory or non-executive tier;
(B)   the fees payable to the non-executive tier shall be approved by the General Assembly and the expenses of the non-executive tier shall be approved by the executive tier;
(C)   any contract or agreement proposed to be entered into between a member of the executive tier and the Association providing for payment or reward to the member of the executive or any of his connected persons or for the assumption by the Association of any liability (in each case other than ordinary course expenses approved under sub-paragraph (B) above) shall be:
(i)     approved in advance by the supervisory or non-executive tier before it is entered into by the Association;
(ii)    noted and summarized in the notice of General Meeting next sent out after such contract or agreement is proposed or entered into;
(iii)   disclosed to the General Assembly at the next General Meeting held after it is proposed or entered into; and
(iv)   available for inspection by any Full Members of the Association at the next General Meeting of the Association held after it is proposed or entered into and at each subsequent General Meeting of the Association for so long as the contract or agreement remains in force or the Association has liabilities under it,
and THAT provisions implementing the substance of sub-paragraphs (A) to (C) of this Resolution 5 be contained in the constitution of the New Association; and
(if Resolution 4 is not passed)
THAT the existing constitution of the Association be amended by inserting the following text as new Article 6A:
“6A Remuneration and Expenses
(a)    The remuneration of and expenses policy applying to the Executive Committee shall be approved by the General Assembly;
(b)   A summary remuneration report and totals of expenses paid to each member of the Executive Committee shall be noted and summarized in a report accompanying each notice of Annual General Meeting (in respect of the last accounting period ending prior to the date of dispatch of the notice);
(c)    Details of the remuneration and expenses of each member of the Executive Committee shall be available for inspection by any Full Members of the Association at each Annual General Meeting of the Association (in respect of the last accounting period ending prior to the date of dispatch of the notice); and
(d)   Any contract or agreement proposed to be entered into between a member of the Executive Committee and the Association providing for payment or reward to the member of the Executive Committee or any of his connected persons or for the assumption by the Association of any liability (in each case other than ordinary course expenses paid under a policy approved under sub-paragraph (a) above) shall be:
(i)     approved in advance by the General Assembly before it is entered into by the Association;
(ii)    noted and summarized in the notice of General Meeting next sent out after such contract or agreement is proposed or entered into;
(iii)   disclosed to the General Assembly at the next General Meeting held after it is proposed or entered into; and
(iv)   available for inspection by any Full Members of the Association at the next General Meeting of the Association held after it is proposed or entered into and at each subsequent General Meeting of the Association for so long as the contract or agreement remains in force or the Association has liabilities under it.”
Note: This decision requires a 2/3 majority as well as ISAF approval

(32) Constitution (a submission from the BKSA) referred to as “Resolution 6” – Riders Committee
THAT the Executive Committee be directed to:
(A)   formalize the ‘riders’committee’ which committee shall include riders from all major disciplines including freestyle, course-racing and wave-riding;
(B)   have regard to the impact of its decisions on riders and consult the riders’ committee as far as is practicable on all matters likely to have a material impact on riders;
(C)   ensure that its operations are run efficiently and cost-effectively so as not to increase unnecessarily the fees payable by members of the Association or to reduce to a material extent the prizes available to competitors in sanctioned tours,
and THAT (if Resolution 1 above is passed) provisions implementing the substance of sub-paragraphs (A) and (B) of this Resolution 6 be contained in the constitution of the New Association; and
and THAT (if Resolution 1 above is not passed) the Executive Committee shall submit proposed amendments to the existing constitution implementing the substance of sub-paragraphs (A) and (B) of this Resolution 6 to be voted upon by members at the next General Meeting of the Association.
Note: This decision requires a 2/3 majority as well as ISAF approval

(33) Any Other Business (discussion only)

i.      Qualification system for continental and world events / tours

ii.      Foreigners in national events – problem in freestyle

iii.      Foreigners in continental events – problem in freestyle

iv.      Topics from around the table

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